DMC in Russia: how to organize a business trip to Russia?

DMC in Russia: how to organize a business trip to Russia?

Russia & More

Destination Management Company is a term that in the modern world is used for the companies the main specialization of which is the professional organization and development of events of different levels of complexity in any country of the world, taking into account their local traditions, life, culture, and other peculiarities. OLTA Travel provides a full range of business travel services for the MICE industry: airline tickets, train tickets, visa, insurance, transfers, hotel reservations, organization of corporate events in Russia for foreigners.

The main objectives of business travel are:

  • holding meetings and negotiations with partners;
  • establishing business contacts, attracting new customers, investors, suppliers, etc.
  • organizing professional events (congresses, conferences, exhibitions, seminars, etc.);
  • meetings with management and colleagues, representatives of branch offices and subsidiaries of the company, by inspecting the work of representative offices and branches;
  • training, participation in training and exchange programs (e.g. international exchanges of teachers/researchers, etc.);
  • incentive travels to motivate your employees;
  • obtaining certificates, licenses, permits, etc. in state structures of other countries, and much more.

Having a business trip with a help of a specialized agency has many advantages. Indeed, professional travelling, especially missions in foreign countries, generate specific custom needs. Good planning requires planning everything down to the smallest details: accommodation, transport, visa or residence permit, etc. In this respect, the implication of a professional allows to save the time, because the company could discard the administrative procedures, and the logistic management is sometimes time-consuming.

Olta Travel will help you organize corporate and professional events. Every service we provide is unique and designed specifically for you. The company's offices are located in the central districts of Moscow and St. Petersburg.

Our services:

  • Initial consultation
  • Search for possible destinations and hotels/places
  • Detailed presentation of the proposal
  • Website Inspection
  • Negotiation of contracts
  • Reservations
  • Logistics planning
  • Controlling the budget
  • Planning meetings
  • Configuring the meetings
  • Planning excursions and leisure activities
  • Planning of special and private events
  • Team building events, and many other services.

With several decades of experience, our business travel agency guarantees you proximity and efficiency.

DMC in Russia: how to organize a business trip to Russia?
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MICE: What is it? How to organize a business trip to Russia? Team building in Russia: how to organize?
Olta service

I have read the Policy of personal data protection of "Olta travel" LLC, accept the conditions and give my consent to the processing of my personal data, namely: the treatment (including collection, systematization, accumulation, storage, clarification (updating, changing) usage, depersonalization, blocking, destruction of personal data), general description of which is given in the Federal law of the Russian Federation of 27.07.2006 № 152-FL and the law of the European Union (European Union Data Protection Framework Directives and The General Data Protection Regulation (GDPR), in accordance with the ЕС 2016/679).


This Policy of personal data processing (hereinafter - the Policy) applies to all data that "OLTA Travel" Co. Ltd (hereinafter – Olta Travel) receives from the visitors of website (hereinafter "the Website") and explains how it is processing, stored and how the confidentiality is ensured.

1. Processing and use of personal data.

1.1. In this Policy, personal information means any information left by users on the Website of Olta Travel, including Name, Surname, company, email address and other contact information, left in the message.

1.2. The person who left personal data on the Website of Olta Travel, consents to their use, namely:

1.2.1. The inclusion of the email address, name, surname, company name or any other contact information left in the message in the contact database of Olta Travel. The database is hosted in a secure cloud-based customer relationship management service Bitrix 24, as well as on a secure service for newsletters – Unisender.

1.2.2. Receiving email newsletters with news, promotions, special offers and other useful materials, but no more than twice a week. The visitor of the Website at any time has the right to unsubscribe from the mailing list of Olta Travel, by clicking on the unsubscribe link located at the bottom of each letter.

1.2.3. Direct communication with the manager of Olta travel on the treatment of the user.

1.2.4. The use of contact information to show relevant advertisements to users in social networks and the Internet.

1.2.5. For other purposes performed with the individual consent of the user.

2. The collection, storage and protection of personal data.

2.1. All personal data collected on the Website is processed, stored and secured in strict accordance with the provisions of the legislation of the Russian Federation (Federal law of the Russian Federation of 27 July 2006 № 152-FL "On personal data") and the European Union (The General Data Protection Regulation (GDPR) (EU) 2016/679).

2.2. Olta Travel is taking the necessary legal, organizational and technical measures to protect personal information from unlawful or accidental access, copying, distribution of personal information, as well as other unlawful actions in relation to personal data of users, which include:

•     secure transfer and storage of personal data on secure servers;

•     automated processing of personal data;

•     identification of possible threats to the security of personal data;

•     limiting the number of persons having access to personal data;

•     application of measures of internal regulation of the procedure of working with personal data (internal regulations for employees of Olta Travel);

•     improving methods of collection, storage and processing of data.

2.3. All data received on the Website of Olta Travel are transmitted via a secure https Protocol and stored on servers in secure, cloud-based customer relationship management service Bitrix 24, as well as in safe service for creating email newsletters Unisender.

3. User rights and obligations of Olta Travel.

3.1. Upon the request from the user Olta Travel should:

•        confirm the fact and methods of storage and processing of personal data of users;

•        inform about the method of obtaining personal data of the user;

•        explain the legal bases, objectives and timing of the processing of personal data;

•        in case of personal data leakage, inform the user about it;

•        make changes or delete users ' personal data from the database to stop storing and processing it;

•        warn about the expected cross-border transfer of personal data.

3.2. The user has the right to request the deletion of his personal data by sending an e-mail to [email protected] as well as the exclusion from the email-mailing by clicking on the "Unsubscribe" button located in the body of each letter.

4. Conditions of termination of processing and storage of personal data:

•       company liquidation;

•       a written request for withdrawal of consent or exclusion from the database;

•       at the request of the user, if the data were obtained illegally.

5. Olta Travel is not responsible for information posted by a visitor on the third party websites, links to which can be posted on the Website of Olta Travel.

6. More information about the collection, storage and processing of personal data by Olta Travel, the user may get by sending an email to [email protected]