Have you ever heard of a destination management company, or a DMC for short, and wondered what it is? We’re here to explain. A DMC is a company that specializes in organization of events that are held in a different city or country. For example, Olta Travel is a DMC company that specializes in events and corporate retreats held in Russia. We have lots of experience in holding events here and have a large network of local partners to help your business with event planning.
Who uses the services of a DMC?
The services of destination management companies are often used by large companies that want to organize meetings, conferences or corporate retreats in a foreign country or in a different town. Event planners also often employ DMCs if the event they are organizing will be held in an unfamiliar town.
Why should I hire a DMC?
There are many reasons to hire a DMC. First of all, destination management companies can help navigate complicated customs, culture and expectations in a country of the event. A DMC knows what services cost in a given area and what quality of services you can expect to get for a given sum. They also have first-hand experience with many hotels, caterers and transportation companies, so they can help you choose a vendor that will provide the highest quality service at your target price, preventing you from being scammed. Plus, your DMC will probably know of a few “hidden gems” at the destination, whether it is a great hotel at a modest price, a beautiful local spot that tourists don’t know about or a restaurant with truly authentic food.
What services does a DMC provide?
Most DMCs provide a wide range of services, they do as little as help your business choose a suitable hotel and organize transfers for your group or go as far as designing and planning every minute of the event from booking tickets to the destination city for the group to choosing the menu for every meal of the event and hiring entertainers. The most common services provided by a DMC include:
- Organization of logistics of the event, including scheduling different parts of the event, organizing transportation between venues, arranging guest departure and arrival.
Event design, including choosing and making arrangements with hotels and other venues, organization of various professional and recreational activities for the duration of the visit etc.
Management of financial matters. Since it can be difficult to handle finances and payments to vendors in a foreign country, a DMC can manage price negotiations and pay bills on behalf of the client.
Supplier relations, which includes choosing caterers, florists, decorators and other vendors, negotiating services and prices with them.
What is a DMC - Destination Management Company?